Intelligent Material Management System™


The Lyngsoe Intelligent Material Management System™ (IMMS) for libraries

What is IMMS

IMMS complements your existing ILS/LMS and creates an unprecedented level of transparency in your material flow. Utilizing new tools for data collection, items can be tracked to the shelf, shelving cart, transport bin, or storage location. These tools greatly increase the quality of data, and significantly improve the circulation of your collection.

Here are a few of the tasks, an improved material management system, will make smoother and more efficient:

  • Accurate library space management:
    - Faster shelving and easier retrieval
    - Increased fulfillment rate
    - Elimination of handling/placement errors
  •  Batch handling of holds/reservations
  •  Presenting historical data/registrations for reporting 
  • Collection management logistics
  • Transport optimization

The main purpose of the IMMS is:

  • To keep track of the placement of items on a very detailed level when they are not borrowed
  • To ensure floating items are distributed in a reasonable manner to the various branches, calculating (among other things):
    - Spatial relationships and current stock at the various branches
    - Transport optimization
    - Even distribution of items of the same title
  • To support staff work processes with respect to picking and shelving of items
  • To prevent and/or detect item handling errors
  • To create an overview in the form of reports for both daily follow-up and more generalized management information

To be able to get the entire system to function, the IMMS has a constant need for information from the Library Management System (LMS) and from employees, just as the LMS and the employees need information from the IMMS. 

Manages floating collections

The intelligent distribution-algorithm manages and optimizes item distribution in a floating (or partly floating) collection.

Example: In Copenhagen, there is a large area with many non-Danish speaking patrons, and books in different languages need to be there, but the patrons work in the center where the main library is, so this also needs a good selection.

So, the (simplified) float groups defined by the Library and fulfilled by IMMS are:

1. Group 1 – All other libraries - Danish
2. Group 2 – Northern libraries – various languages
3. Group 3 – Central Library – various languages
4. Group 4 – Buffer Storage / Material Hotel, used for overflow

The IMMS life cycle management monitors and alerts for changes in circulation pattern.


Paperless holds management

With user behavior moving from grazing physical shelves to “online shopping”, efficient handling of holds becomes paramount. From library workers picking them from shelves, using the physical location locator in the IMMS app, to the end-user being alerted to pick up through text or email there is no paper involved and very little handling:

Pick-list is sent to IMMS device – library worker sets own working location and picks from there.
Each item is scanned to cart for continuing batch handling, and the batch is later scanned from the cart (or transport tote) to numbered holds shelf

If not checked out by end-user, items on numbered shelf expire automatically and can go directly to sorter without extra handling before it is scanned back to the shelf.

IMMS at a glance

  • A curated floating collection system
  • A material track and trace system
  • An intelligent material distribution algorithm
  • Batch check-in/out
  • A chaotic storage management system
  • A solution to handle holds without printed hold slips
  • A lifecycle management tool
  • A showcase management tool



Optimal management of floating collection

By means of a few control parameters, such as maximum shelf space per defined collection, the advanced IMMS algorithm takes over. This empowers library staff to curate collections precisely and prevents pooling or depletion in branches.

Material hotel management

State-of-the-art material hotel management algorithms maximize space utilization. Precise locations in the warehouse are known, and requested items are retrieved quickly

More titles less copies

IMMS encourages “just-in-time” fulfillment instead of “just-in-case”. Enabling the library to buy more titles, instead of one copy per branch.

Shelf management

Based on the initial input of the library’s physical design, the individual shelf spaces are managed by the IMMS according to the library’s settings. Via a smartphone app, the IMMS guides library workers to the specific location of the item

Paperless operation

No more printed pick lists or hold slips, everything is managed in real time, directly from the smartphone app.

Co-developed with Danish libraries

The Lyngsoe IMMS was developed in close cooperation with Copenhagen and Aarhus Public Libraries. The user-involvement has resulted in an easy-to-use, efficient and time saving collection management system

Call us and we can help you find the right solution for your library!